Setting up grade books for the new year is the primary task for teachers. This should be done before adding content to any page and definitely before adding any assignments to courses.

To do this, teachers will want to navigate to their course and click the Gradebook tab within the course navigation

This will open up the preferred grade book. Click the Edit Setup button in the grade book to begin setting up your grade book.

 

Set by: Year or Marking Period?

 

  1. Setting up by Year
    • This set up method allows teachers to set up their grade book with the same assignment types, weight distributions and calculation method for the entire year across all marking periods.  This option also allows teachers to display and view the Year Cumulative for students in addition to seeing the Marking Period Cumulative.  Using this method will also display a (GB) to the teacher when they are creating assignments which assignment types they have used in the grade book as well as set defaults for the individual assignment types (Max Points)
  2. Setting up by Marking Period:
    • This option allows teachers to have different setups for each marking period.  They can use different calculation methods, different assignment types and distribute the weights differently per marking period.

 

Choosing a Calculation Method:

One of the most important steps in your Grade book set up, this portion is responsible for how the student’s grade is calculated, what factors are included in the calculation and ultimately how the grade book will distribute points on assignments. There are three different calculation methods: Total Points, Total Points with Weight and Percentage. 

 

  1. Total Points
    • The students’ cumulative grade is based on the total points earned, divided by the total points attempted.  Select this option if the cumulative grade is based on straight points, and you do not take into account the type of assignment when calculating the grade.
    • Select this option if point values usually vary from 5 pts to 100 points for assignments and assignments are not weighted. 
  2. Total Points with Weight
    •  The students’ cumulative grade is based on the total points earned, divided by the total points attempted within each assignment type.  The assignment type cumulative are then averaged together based on their weights.
    •  Select this option if the cumulative grade is based on something like 30% homework, 40% quizzes, and 30% exams, but each assignment within those categories is worth varying points.
  3. Percentages
    •  Assignments are averaged together within each assignment category, the average is used to calculate the cumulative grade based on the weights the teacher has entered.
    •  Select this option if the cumulative grade is based on something like 30% homework, 40% quizzes, and 30% exams, but each assignment within those categories should count equally.
    • It's important to note, if using a Letter Grade Scale with this calculation method,  teachers should check with their administrator to ensure the scale has a max value of 100 pts. 
 

Adding assignment types:

  • After a calculation method has been selected, teachers can then add the assignments which would be used throughout the year to be included in your Grade Book calculations.  
  • While in the edit set-up, click the Edit button in the upper right of the School Year or Marking Period (depending on how grade book setup) and check off the assignments to add to the grade book setup. 
  • Other assignment types can be selected later if not selected during the inital grade book setup. 

 

Letter Grade Scale

  • The letter grade scale works on a fixed point assignment value set by the administrator. These scales are meant to allow teachers to select an A, B, C, etc when entering grades in their grade book instead of entering a numerical value and do not have anything to do with Grades as they are shown on the Report Card (see Grade Translations) 
  • **If teachers notice that their students' cumulative is not correct and the assignment is using a letter grade scale then the letter grade scale chosen might not be set up correctly and should check with the administrator to make sure the point value of the letter grade scale goes up to a possible 100 points.
  •  After adding the assignments, if either the Total Points with Weight or Percentages were selected, teachers will need to enter each assignments weight for their course.
  •  It’s very important that the weight percentages add up to 100%.

Number to Drop (per marking period)

  •  In this text box, teachers can enter the number of assignments they would like to be dropped from students' grade.  
  • The system will automatically drop that number of assignments (provided there are 1 or more assignments above the number entered) with the lowest grades from the student’s calculation for each marking period as designated.
  •  It’s recommended to adjust this number at the end of each term based on its need.


Number to Drop (by year)

  •  In this text box, teachers can enter the number of assignments they would like to be dropped from students' grade.  
  • The system will automatically drop that number of assignments (provided there are 1 or more assignments above the number entered) with the lowest grades from the student’s calculation for the year and not by marking period.
  •  It’s recommended to adjust this number for the total number of assignments needed to be dropped for the entire year.

 

Default Max Points

  • Teachers can put the default max points for each assignment type so when they create a new assignment and choose the assignment type, the max points will be filled in with this value by default.
  • If they were using Percentages, this value would always be 100.